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19 Years of Experience

E-Mail Archiving

Secure archiving of all your email traffic to protect corporate memory, prevent data loss and comply with legal requirements

E-Mail Archiving

E-Mail Archiving Why Is Email Archiving Necessary?

Corporate emails contain contracts, customer correspondence, internal communications and critical business decisions. Loss of this data creates legal, financial and operational risks.

Legal Risk

Regulations such as KVKK, TTK and SPK require certain data to be retained. Non-compliance can lead to serious sanctions.

Data Loss Risk

Critical correspondence can be irreversibly lost due to server failures, cyber attacks or human errors.

Time Loss

Inability to access past correspondence slows down business processes and weakens corporate memory.

Features of Our Archiving Service

Comprehensive solutions offered by our corporate email archiving infrastructure.

01

Automatic Archiving

All incoming and outgoing emails, including attachments, are automatically archived. No user intervention required; the system runs continuously in the background.

02

Advanced Search

Search by sender, recipient, date range, subject, attachment name and full-text content to reach emails from years ago in seconds.

03

Immutable Storage

With WORM (Write Once Read Many) technology, archived emails cannot be modified or deleted. This preserves evidence integrity and legal validity.

04

Retention Policies

Define customizable retention periods by department, user or domain. Expired data is automatically managed according to your policy.

05

Encrypted Storage

All data archived with AES-256 encryption is securely protected both in transit (TLS 1.3) and at rest.

06

Audit and Compliance

All access and search operations are recorded with detailed audit logs. KVKK, TTK and sectoral compliance reports can be generated.

How Does Archiving Work?

Email is Received

All incoming and outgoing emails pass through the mail server.

Copied

A copy of the email is forwarded to the archive system via journaling or BCC method.

Indexed

Content, metadata and attachments are indexed full-text and become searchable.

Safely Stored

Stored immutably with AES-256 encryption and WORM protection.

Legal Compliance and Regulation Support

Our email archiving service is fully compliant with legal regulations in Turkey.

KVKK

Personal Data Protection

Under KVKK No. 6698, secure storage, access control and data deletion processes for emails containing personal data are managed in full compliance.

TTK

Turkish Commercial Code

The obligation to retain commercial books and documents for 10 years under Article 82 of the TTK is fulfilled through email archiving.

SPK

Capital Markets Board

For companies subject to CMB regulations, archiving of electronic correspondence in an auditable and immutable manner is ensured.

BDDK

Banking Regulation

Email retention requirements and audit obligations in the financial sector are supported with sector-specific policies.

Technical Details

Technical specifications of our enterprise-level archiving infrastructure.

Storage Type WORM — Immutable
Encryption AES-256 (at-rest) + TLS 1.3
Search Full-Text, Metadata, Attachment Content
Integration Architecture Journaling, BCC, SMTP Relay
Retention Period Customizable (1–10+ Years)
Audit Log Full Audit Log Record
Data Center Turkey — Tier III+
Backup Daily Automatic + Geographic Replication

Frequently Asked Questions

Questions about our email archiving service.

What is the difference between email archiving and backup?

Backup takes a snapshot of a specific moment to enable recovery in disaster scenarios. Archiving is the long-term storage of all emails in a chronological, immutable and searchable format. Archiving is designed for legal compliance, auditing and corporate memory.

Access permissions are configured on a role-based basis. Administrators can access the full archive, department managers their own units, and individual users only their own emails. All accesses are recorded in the audit log.

Yes. It works compatibly with Microsoft Exchange, Microsoft 365, Google Workspace, Zimbra and all email servers supporting standard IMAP/SMTP. Integration is provided via journaling or BCC method.

The retention period can be customized from 1 year to 10 years and beyond according to your needs. A minimum of 10 years retention is recommended for commercial correspondence under the TTK. At the end of the period, data is managed according to your policy.

Yes, all files attached to emails (PDF, Word, Excel, images, etc.) are archived together with the email. Attachment contents are also indexed and made searchable.

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